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  • Director of Finance (Construction) – Long Island, NY

    Location: Long Island, NY
    Salary: 175K

    Director of Finance will be an integral team member in the development, construction and oversight of existing and new development projects. You are responsible for monitoring and accurately reporting company profitability.

    This task maybe divided into four components:

    (1) Job profitability
    • ensure that margins on jobs are maximized through cost recovery
    • ensure that job cost records are maintained that: (a) are supported by independent documents (time cards, vendor and subcontractor invoices or equipment job cost records); (b) are consistent with each individual contract; and (c) properly reflect all costs incurred
    • be familiar with expected gross margins on each job and should compare job margins “as bid” with job margins recorded as the job progresses and at job completion
    • understand the company’s method of estimating job costs

    (2) Unapplied contract related costs
    • include project manager salaries, year-end bonuses, warranty expenses, and similar items which perhaps are not charged to projects as they are incurred, yet are expenses that are related to overall project operation
    • understand the project related costs that are included in job costs, but also the unapplied contract related costs that impact financial statement gross margin and be able to reconcile between gross margin in the job cost system and financial statement gross margin

    (3) General and administrative expenses
    • use a budgeting system in which general and administrative expenses are forecast, approved, and compared with actual costs as incurred

    (4) Financing related expenses and investment income
    • ensure that the company earns the maximum return on its liquid assets and incurs the minimum interest expense on borrowed capital through the lens of a treasury function as their primary opportunity to contribute to the company’s financial performance
    • identify situations in which cash disbursements may be deferred or cash receipts accelerated without negative impact on the company’s vendors, subcontractors and customers

    Role requires the following skills and competencies:
    • Strong financial management acumen; knowledge of accounting procedures and protocols, budget administration and financial forecasting, analysis and reporting
    • Strong financial project management experience; ability to develop, monitor and evaluate multiple projects with multiple deliverables and deadlines.
    • Advanced proficiency with computerized financial systems
    • Ensures the efficient and effective management of all financial functions of the company
    • Review, draft, implement and monitor internal controls and financial policies and procedures
    • Develops, implements, adheres to and monitors compliance to internal financial controls to ensure that the company is protected from risk
    • Ensure that all statutory requirements of the company are met
    • Develops the annual budget with respect to the requirements of the finance, administration and IT function for the company
    • Performs financial analysis, forecasting, reporting and monitoring company budget and use of financial resources
    • Provides regular financial reports to the President that consist of a balance sheet, consolidated and unconsolidated income statements (with month, quarter and YTD projections, actuals, and % and $ variances), and monthly and other cash flow forecasts, as well as a financial narrative report outlining the status of the company and any current and/or anticipated changes in the financial position of the company.
    • Manage and oversee monthly bank and petty cash reconciliations
    • Complete applications for suppliers and vendors and maintain accurate and complete reporting by establishing effective accounting systems and procedures for all projects and programs
    • Manage bank transactions including wire transfers, loan payments, etc.
    • Ensures effective record keeping of all financial and human resource files, contracts, inventory, leases, contracts and agreements
    • Maintain highest level of decorum with respect to ethical consideration and integrity
    • Other duties as required
    • MUST have QuickBooks experience

    Please send resume to Steve.Mandell@anchin.com

  • Controller (Construction) – New York, NY

    Location: New York, NY
    Salary: 125K

    The Controller reports to the President of the Company. Manage all aspects for the position of Controller including, but not limited to, the following:

    Responsibilities:
    • Oversee accounting department staff: Accounts Receivable, Accounts Payable, Payroll
    • Monthly reconciliation of Profit and Loss accounts
    • Review and adjust General Ledger accounts for accurate financial reporting
    • Routinely review project cost reports and reconcile costs to the budget
    • Compile information for quarterly sales tax payments
    • Compile and reconcile information for quarterly government reporting of payroll taxes
    • Produce and maintain Revenue Project Report
    • Produce various monthly financial reports for owner’s review
    • Ensure that all projects are billed per contract and maintain billing log
    • Job allocation of Insurance cost
    • Review accounts payable and accounts receivable reports and adjust when necessary
    • Attend Project handover meetings with Estimating, Project Management and Senior Management
    • Interact and assist PMs and APMs with contract or billing issues and procedures
    • Interact and advise outside accountant (CPA) with AP questions and procedures.
    • Produce WIP schedule periodically as requested by firm Accountant
    • Issuance of W2s
    • Issuance of 1099s.

    Oversight of Accounts Receivable
    • Set up new customers
    • Set up new contacts in AR module
    • Set up Scheduled Values in accordance with Contracts
    • Produce and distribute Billing Worksheets
    • Create billing AIA drafts for owner’s approval
    • Create final billing AIAs for customers
    • Transmission of AIA invoices to clients
    • Make changes to billings and contracts for various reasons: incorrect contract amount, incorrect percentage billed, incorrect customer name, etc.
    • Create monthly AR statements
    • Posting of payments received
    • Ensure Capital Improvement Certificates are maintained and current
    • Collections

    Oversight of Payroll Administration
    • Review Payroll Earnings Register to ensure every employee is accounted for
    • Process Payroll
    • Process Direct Deposits
    • Review Payroll taxes for accuracy before submitting to accountant for payment
    • Review and analyze entries to the various General Ledger accounts for accuracy
    • Update salary expense worksheet
    • Tracking of Vacation and Sick time
    • Responding to employee inquiries regarding their paychecks

    Oversight of Accounts Payable
    • Invoice entry and project costing
    • Credit card analysis and entries
    • Expense Reporting
    • Responding to vendor and subcontractor inquiries

    Insurance
    • Liaise with Insurance Broker and Carrier
    • Coordinate audits for GL and Workers Comp
    • Oversee and track Workers Comp claims
    • Process paperwork for acquiring Bonds

    Administration/HR/Benefits Coordination
    • Process paperwork and follow up on acquisition of Business and Contractors Licenses
    • Administer new hire forms, maintain personnel files
    • Administer Health Benefits Plan
    • Administer 401K Savings Program

    Candidate MUST have experience in Construction industry along with WIP Reports and % of completion accounting

    Please send resume to Steve.Mandell@anchin.com 

  • Controller (Construction) – Brooklyn, NY

    Location: Brooklyn, NY
    Salary: 175K

    The Company is a fabricator and installer of many major construction projects such as large scale commercial, residential and industrial sites. This person will be responsible for overseeing all financial activities of the business, including the preparation of monthly financials, WIP schedule, account analysis, and reporting on trends to management.

    Responsibilities:
    • Responsible for preparing budgets /forecasts and reviewing budget to actual performances.
    • Prepare projected cash flow reports.
    • Analyze cash flow, cost controls, and expenses to guide management and owners. Analyze financial statements to pinpoint potential weak areas
    • Monthly closing of internal financials, including analysis of bank account, A/R, A/P and accruals, preparation of WIP schedule, etc.
    • Accumulate job cost data including payroll reports, materials and subcontractor billings in order to prepare monthly cost report for each project utilizing Quickbooks
    • Oversee A/R department with preparation of monthly AIA invoices and collections
    • Supervise A/P and Payroll Departments.
    • Prepare and file state/ local sales tax reports quarterly, as needed.
    • Represent the company externally to funding agencies, banks, insurance brokers and unions.
    • Coordinate external audits as needed with outside accounting firm, bank auditors, union auditors, insurance company, and bonding company.
    • Recruit, train, supervise, and evaluate department staff
    • MUST have experience with a General Contractor or Sub Contractor

    Please send resume to Steve.Mandell@anchin.com

  • Controller (Construction - Real Estate) – Brooklyn, NY

    Location: Brooklyn, NY
    Salary: 130K

    Growing Construction company is seeking a strong Business Operational Controller, we are looking for a smart well educated individual that has a keen business/operational sense.

    Responsibilities:
    - Manage the day to day financial operations of the business
    - Ensure smooth flow of documentation between the office and the field to ensure deadlines are always met
    - Support the monthly/quarterly/year-end financial close process
    - Prepare the company for all yearly Audits
    - Cashflow forecasting, forward thinking to ensure Company remains financially stable while maximizing its investments
    - Preparation of yearly, longer term forecast, profit and cashflow
    - Support company’s long-term growth strategy
    - Real Estate management, manage the day to day accounting of real estate portfolio

    Qualifications:
    - Degree in accounting, CPA a plus, with 5+ years construction/real estate experience, strong personal skills, great communicator, written and verbal

    Please send resume to Steve.Mandell@anchin.com

  • VP of Finance Operations (Advertising - Agency) – Brooklyn, NY

    Location: Brooklyn, NY
    Salary: Open

    The VP of Finance Operations is responsible for the agency’s financial management strategy and contributes to the development of the organization’s strategic goals. In addition to the strategic components, the VP will be charged with developing and implementing more sophisticated operating systems and procedures both in the finance and general operational areas. In collaboration with Account Business Operations and Group Account Directors, this individual will monitor management of agency manpower, pricing, account budgets and SOWs to ensure the profitability of all accounts and the business. This is an outstanding opportunity for a finance executive with operational experience and a proven track record of creative problem-solving and change management to join a high-growth, mission-driven organization. The VP, Finance Operations will report directly to the Chair & CEO.

    Responsibilities:

    Strategy, Vision and Leadership:
    • Advise the CEO, COO and other key members of senior management on financial planning, budgeting, cash flow, investment priorities and policy matters
    • Contribute to the development of strategic goals and objectives
    • Maintain continuous lines of communication, keeping the CEO and COO informed of all critical issues

    Finance:
    • Responsible for agency financial plans and policies
    • Oversee the following functions: general accounting, treasury, financial planning, and act as the lead agency contact with external auditors and tax preparation firms
    • Serve as the financial management liaison to the Board of Directors and participate as a member of the board audit committee
    • Effectively communicate and present critical financial matters at select board of directors and committee meetings
    • Manage reporting for monthly, quarterly and yearly operations results
    • Client accounting lead on procurement and contractual negotiations
    • Represent the organization externally, as necessary, particularly in banking and lease negotiations

    Operations:
    • Implement and monitor appropriate policies, internal controls, accounting standards and procedures
    • Plan, coordinate and execute the annual budget process
    • Provide analytical support to the Executive Committee including development of internal management reporting capabilities
    • Manage administrative and operational accounting services such as, 401-K, payment processing, payroll, accounts payable, and purchasing

    Team Development/Leadership:
    • Oversee, direct and organize the work of the finance and operation teams
    • Promote a culture of high performance and continuous improvement that values learning and a commitment to quality
    • Ensure staff members receive timely and appropriate training and development
    • Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, administer salary adjustments and monitor and evaluate results
    • Mentor and develop staff using a supportive and collaborative approach

    Requirements:
    • Business or Accounting Degree mandatory, a Master’s in Business Administration is preferred
    • CPA preferred
    • Minimum of 10 years’ experience in a senior management role at an Advertising or Media agency with both external audit and in-house financial management experience
    • Proven track record of working with industry tools like Media Ocean and Strata
    • Excellent judgment and creative problem solving skills including negotiation and conflict resolution
    • Strong mentoring and coaching experience to a team with diverse levels of expertise
    • Superior management skills, ability to influence and engage your direct and indirect reports and peers
    • Self-reliant, good problem solver, results oriented
    • Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives
    • Exceptional written, oral, interpersonal and presentation skills
    • Ability to operate as an effective tactical and strategic thinker

    Please send resume to Steve.Mandell@anchin.com 

  • Director - Outsourced Accounting Service (OAS) – New York, NY

    Location: New York, NY
    Salary: Open

    Responsibilities:
    • Managing the activities of several bookkeepers and provided controllership services to our clients.
    • Self-motivation
    • Provide superior and responsive professional services for clients.
    • Develop policies and procedures as they relate to client service.
    • Develop the role of the Controller function our client base.
    • Ongoing phone consultations with client base
    • Critical business partner to our clients
    • Enhance reporting and analysis to our client base.
    • Support and train our bookkeeping staff in performance of their daily responsibilities.
    • Issuance of financial reports to clients
    • Implement and start-up new clients

    Requirements & Qualifications:
    • Extensive knowledge in accounting and tax for businesses in the middle markets.
    • Minimum of 10 years public accounting experience.
    • Minimum of 7 years supervisory experience.
    • Strong experience with QuickBooks and/or other accounting software packages.
    • Ability to multi-task and set daily, weekly and monthly priorities.
    • High degree of computer literacy, including extensive knowledge in Microsoft Office.
    • Excellent written and oral communication skills.
    • Exposure to food and beverage and real estate industry a plus.

    Please send resume to Steve.Mandell@anchin.com

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