Services

Location: New York, NY
Salary: 200K+

A high-profile Design & Construction Firm is seeking a Director of Finance to join their team.

The Director of Finance position is accountable for the accounting operations of the company, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted accounting principles.

Seeking a very hands on individual who has strong knowledge of NetSuite that is highly motivated to multi task in a fast paced environment The person in this role must have excellent communication skills and very professional mannerisms dealing with all staff and clients. This position reports directly into the Principals.

Responsibilities:

• Daily bank reconciliations for two (2) business entities including cash flow report, cash management and 2 week look ahead of projected cash anticipated.
• Journal entries, month end closes and preparation of Financial statements for design firm -and- retailer along with analysis of financials with commentary on trends/variances to owners.
• Daily wire transfers to furniture manufacturers and movement of funds from restricted savings to Operating after the wire is performed.
• Daily Credit card reconciliations to bank account for both retail and web sales
• Professional interactions with clients and vendors in both companies.
• Oversee Accounts Receivable (billing ) and assist team with weekly collections
• Work with Project Manager to post projections to the budget which is updated weekly.
• Maintain and updated the budget weekly to tie into the GL cash account.
• Preparation of monthly sales tax return, and quarterly Commercial Rent tax return
• Oversee entire A/P cycle (coding of AP bill, check processing, preparation of lien waivers to construction subs, reconcile vendor statements)
• Manage consignment sold monthly and notify vendors of same
• Process monthly commissions to sales people
• Oversee payroll processing and journalize payroll
• Liaison with the outside accounting firm to assist with converting books from accrual to cash and assist them with preparation of tax return
• Liaison with insurance broker during annual renewal to complete applications and audits of workers comp and General liability policies
• Supporting staff with research
• Position reports directly to Principals
• Year end 1099 preparation
• Any special ad hoc projects in excel

Transactions

• Ensure that accounts payable are paid in a timely manner
• Ensure that accounts receivable are collected promptly
• Process payroll in a timely manner
• Ensure that periodic bank reconciliations are completed
• Ensure that required debt payments are made on a timely basis
• Maintain the chart of accounts
• Maintain an orderly accounting filing system
• Maintain a system of controls over accounting transactions

Reporting

• Issue timely and complete financial statements
• Coordinate the preparation of the corporate annual report
• Recommend benchmarks against which to measure the performance of company operations
• Calculate and issue financial and operating metrics
• Manage the production of the annual budget and forecasts
• Calculate variances from the budget and report significant issues to management
• Provide for a system of management cost reports

Qualifications:

• 8+ Years Corporate Accounting Experience
• MUST have experience in Construction industry along with AIA Billing, WIP Reports and % of completion accounting
• Knowledge of NetSuite is a MUST
• Strong Excel skills (V-lookup and Pivot tables)
• CPA is preferred

Please send resume to [email protected]

Location: Brooklyn, NY
Salary: 250K+

The Chief Financial Officer (CFO) of a construction company plays a critical role in managing the financial operations and driving financial strategies to ensure the company’s growth, profitability, and overall financial health. The CFO oversees all financial activities, provides strategic financial guidance to the executive team, and ensures compliance with relevant regulations and accounting standards. The CFO will oversee and accounting and human resources staff of approximately 8 professionals including two managers (HR & Controller).

Key Responsibilities

Corporate Level Functions

• Participate in executive team alongside President, VP of Operations, General Superintendent and VP of Estimating
• Participating in company annual resets
• Evaluating strategic initiatives for 3 – 5 year time frame
• Evaluation potential partnerships/JV/M&As, due diligences, etc..
• Setting Annual initiatives
• Evaluating the company’s strengths and weaknesses
• Participating in Quarterly Planning
• Member of team of company managers to set quarterly priorities for the company
• Leading company priority cross dept. teams
• Accountability for key metrics of the business
• Lead IT functions in conjunction with an external outsource service provider

Financial Strategy and Planning:

• Develop and implement the company’s overall financial strategy, in alignment with the business objectives and long-term goals.
• Analyze financial data, market trends, and industry benchmarks to identify growth opportunities and risks.
• Collaborate with the executive team to develop annual budgets, forecasts, and financial models.
• Provide financial insights and recommendations to support decision-making and resource allocation.

Financial Management and Reporting:

• Oversee all financial operations, including accounting, budgeting, financial analysis, treasury, and tax functions.
• Ensure accurate and timely financial reporting, including the preparation of financial statements, management reports, and regulatory filings.
• Implement and maintain robust financial controls, policies, and procedures to safeguard company assets and ensure compliance with applicable laws and regulations.
• Monitor key financial metrics, analyze variances, and provide regular financial reports to the executive team and board of directors.
• Producing and maintaining the company’s financial WIP (work in progress) reports.
• Working with job cost department (operations) to monitor individual project financial performance, cash flow, cost at completion estimates as well as under/over billing anomalies.

Cash Flow Management and Capital Allocation:

• Manage cash flow and liquidity to support daily operations, investment initiatives, and debt obligations.
• Optimize working capital management, including accounts receivable, accounts payable, and inventory.
• Evaluate and recommend capital investments, acquisitions, and divestitures to maximize return on investment.
• Collaborate with banks, financial institutions, and other stakeholders to secure financing and manage relationships.

Risk Management and Compliance:

• Identify and mitigate financial and operational risks through effective risk management strategies.
• Ensure compliance with regulatory requirements, tax laws, and financial reporting standards.
• Coordinate audits and ensure timely completion of audit processes.
• Stay up-to-date with changes in accounting standards and industry best practices.
• Maintain corporate insurance program by working with brokers on renewing all insurance lines and actively managing all claims.
• Maintain corporate surety relationship with bonding partners to produce payment and performance bonds for clients as well as keeping the surety partner apprised of company financials.
• Coordinate with outside counsel on any ongoing litigations.

Team Leadership and Development:

• Build and lead a high-performing finance team, providing guidance, mentoring, and professional development opportunities.
• Foster a culture of accountability, integrity, and continuous improvement within the finance department.
• Collaborate with cross-functional teams to drive financial initiatives and provide financial expertise for strategic projects.

Family Office:

• Work alongside external consultants such as CPAs, Estate attorneys, and financial advisors to strategize financial and estate planning for tax efficiency.
• Manage the financial planning & accounting process for several real estate entities.
• Establish and maintain banking relationships for financing and re-financing of real estate.
• Coordinate with management companies, tenants, and attorneys, to ensure leases are in compliance.

Requirements

• Bachelor’s degree in finance, accounting, or a related field (MBA or advanced degree preferred).
• Certified Public Accountant (CPA) designation is highly desirable.
• Proven experience as a CFO or in a senior financial leadership role within the construction industry.
• Strong financial acumen and deep understanding of financial analysis, budgeting, forecasting, and financial modeling.
• Solid knowledge of accounting principles, tax regulations, and financial reporting standards.
• Experience in managing cash flow, working capital, and capital allocation.
• Excellent leadership and interpersonal skills with the ability to effectively communicate complex financial information to non-financial stakeholders.
• Strategic mindset with the ability to identify opportunities, assess risks, and make data-driven decisions.
• Strong analytical, problem-solving, and decision-making abilities.
• Proficient in financial software systems and advanced Microsoft Excel skills.
• High level of integrity, ethics, and professional judgment.

Please send resume to [email protected]

Location: Brooklyn, NY
Salary: 175K + Bonus
Director of Finance

The Director of Finance and Operations helps the agency run smoothly. This professional reports to the Partners or Chief Executive Officer (CEO)/President with a focus on operationalizing strategy. While the Partners are concerned with long-term business goals, the OO is tasked with implementing daily operations, aligned with that goal and the company’s strategies.

RESPONSIBILITIES 

Finance 

• Work alongside Partners and Department Heads to develop actionable business strategies and plans that ensure alignment with short-term and long-term objectives developed in tandem with the PARTNERS– Road Map and Business Plan
• Implement new financial models and forecasts in order to reflect staff and client engagement to streamline budget planning and approvals
• Manage working capital and expenses to ensure the company achieves targets relative to growth and profitability
• Monitor performance with tracking and establish corrective measures as needed, and prepare detailed reports, both current and forecasting
• Explore additional revenue streams outside of the regular business strategy
• Thorough SWOT analysis of resource and capacity management
• Lead creation, standardization and execution of client contracts inclusive of MSAs and SOWs across all agency departments and practices
• Oversee client billing including fees, monthly expenses, AMEX and out of pocket billing
• Respond to and implement all client billing questions/request
• Facilitate Weekly AR reports to Partners and Department Heads and providing recommendations for next steps
• In collaboration with HR and Department Heads, responsible for planning and approving agency forecast inclusive of staff salary increases, promotions and consultants
• Partner with HR to ensure payroll accuracy
• Oversee finance team’s reconciliation of account team created and maintained out of pocket and pre-bill budget trackers
• Partner with account teams on client financial audits
• Approve all billed expenses such as gifts, employee engagement etc.

Operations 

• Facilitate regular employee communications updating team members on policy changes, operational updates, IT and HR.
• Partner closely with UK counterpart to ensure unity of internal communications
• Analyze internal operations and identify areas of process enhancement
• Directly oversee operations, HR, and Finance, and partner with the PARTNERS on sales management to budget for sufficient investment capital to achieve growth targets over the near term
• Stay on top of PR industry standards and trends in order to make creative tool and system recommendations
• Work with Leadership team to ensure standards, templates, and approaches to asset development is aligned and synchronized
• Directly oversee all supplier, vendor and service contracts, negotiating discounts, team trainings and managing renewal processes while liaising across departments to ensure staff has access to any needed tools and resources, inclusive of evaluating platforms.
• Oversee the IT infrastructure including computer hardware/software, manage IT vendor and plan for regular updates/upgrades as well as troubleshoot issues in real time
• Serve as main point of contact for office property management including all office and storage services and facilities
• Oversee all shared client services and ensure clients are recharged appropriately
• Oversee all business logistics, including shipping and messenger services
• Partner with HR on Covid-19 related protocols and ensuring is up to date and foster regular communications with the team

SKILLS AND QUALIFICATIONS

• 10+ years-experience in management, executive leadership and strategic planning positions
• Strong understanding of an agency setting and experience in similar fields
• Thrive on understanding the “why” of current workflows, and then enthusiastically develop improvements
• Execution oriented mindset with strong strategic and problem solving capabilities
• Understanding of advanced business planning and regulatory issues
• A solid grasp of data analysis and performance metrics
• Be able to diagnose problems quickly and have foresight into potential issues
• QuickBooks Knowledge
• Concur knowledge
• Strong Cash Management Roles

Please send resume to [email protected]